From floor plan to signed contract
Our survey workflow turns building assessments into professional proposals in minutes. Impress clients with accurate, AI-powered cost estimates.
Upload Floor Plans
Drop in your floor plans in PDF, PNG, JPG or DWG format. Multi-floor buildings supported.
AI Room Detection
Our AI instantly detects all rooms and calculates square meters for each space.
Assign Room Types
Select room types from your templates. Each type has pre-configured cleaning tasks.
Auto-Calculate Costs
Costs are calculated automatically based on room type, size, and frequency.
Send and Sign Proposal
Send the PDF proposal to your customer and let them sign with BankID or email via Signicat.
Smart Cost Estimation
Stop guessing on quotes. Our cost estimation engine uses your rate templates and automatically calculates accurate pricing based on room types, sizes, and frequencies.
Template-Based Pricing
Cost templates per room type with hourly rates, per-sqm pricing, or fixed costs
Multi-Building Support
Manage surveys for entire portfolios with consolidated pricing
Frequency Multipliers
Automatic cost adjustment based on cleaning frequency
From signed contract to clean building
Because everything is defined during the survey, activating a new contract takes just minutes. No re-configuration, no manual setup - just assign your team and go.
Contract Signed
All cleaning tasks, room types, and costs are already defined from the survey phase. Nothing to configure.
Sales Handover
Transfer the project from sales to operations. Upload contracts, floor plans, and special requirements - everything your team needs.
Activate Building
One click to activate the building. All rooms, floor plans, and task templates are instantly ready.
Assign Team
Select your cleaning team and assign them to the building. They get instant access on their mobile devices.
Start Cleaning
Your team starts immediately with full visibility on floor plans, tasks, and schedules. Done in minutes.
Everything you need in one platform
Floor plan-first workflows, automated task generation, and role-based dashboards designed for professional cleaning operations.
Give your clients full transparency
Building owners and facility managers get their own portal with cleaning status, progress reports, and easy communication with your teams.
Live Cleaning Status
Clients can follow progress for every floor and room. Easier follow-up for everyone.
Reports & Documentation
Weekly and monthly reports with SLA status and deviation summaries, available directly in the portal.
Easy Communication
Collect requests, feedback, and messages between facility managers and team leads in one place.
Order via Floor Plan
Clients see status and order extra cleaning directly from the floor plan view – on mobile too. Tap a room, send a request, and your team gets notified instantly.
Everything on mobile
CleanFlow is built mobile-first. Cleaners can do everything from their phone or tablet - surveys, task completion, room setup, and team communication.
Floor Plan Navigation
Navigate buildings visually. Tap rooms to see tasks, mark completions, and report issues.
Task Completion
Complete cleaning tasks with one tap. Add notes, photos, and time tracking.
Deviation Reporting
Report issues instantly with photo documentation. Auto-notify supervisors.
Works Anywhere, Even Offline
Basements, remote buildings, areas with poor signal - no problem. CleanFlow stores all data locally and syncs automatically when connectivity is restored. Your team never misses a beat.
Measurable improvements
Real impact across teams and buildings
Save 5+ hours/week
Automated scheduling reduces manual coordination
NS-INSTA 800
Built-in quality profiles and room inspections following the NS-INSTA 800 standard
Faster execution
Real-time updates and mobile workflows speed up turnarounds
Roles supported
Tailored dashboards for cleaners, team leaders, admins, and building owners
Full Visibility
Reduce manual admin and gain complete oversight of your cleaning operations
Secure & Reliable
Multi-tenant architecture with role-based access control
Frequently asked questions
Everything you need to know about CleanFlow
Still have questions?
Try CleanFlow for 14 days free
Experience the future of cleaning operations. No credit card required, cancel anytime.