From floor plan to signed contract
Our survey workflow turns building assessments into professional proposals in minutes. Impress clients with accurate, AI-powered cost estimates.
Upload Floor Plans
Drop in your floor plans in PDF, PNG, or JPG format. Multi-floor buildings supported.
AI Room Detection
Our AI instantly detects all rooms and calculates square meters for each space.
Assign Room Types
Select room types from your templates. Each type has pre-configured cleaning tasks.
Auto-Calculate Costs
Costs are calculated automatically based on room type, size, and frequency.
Generate Proposal
Export a professional PDF proposal with floor plans and cost summary.
Smart Cost Estimation
Stop guessing on quotes. Our cost estimation engine uses your rate templates and automatically calculates accurate pricing based on room types, sizes, and frequencies.
Template-Based Pricing
Cost templates per room type with hourly rates, per-sqm pricing, or fixed costs
Multi-Building Support
Manage surveys for entire portfolios with consolidated pricing
Frequency Multipliers
Automatic cost adjustment based on cleaning frequency
From signed contract to clean building
Because everything is defined during the survey, activating a new contract takes just minutes. No re-configuration, no manual setup - just assign your team and go.
Contract Signed
All cleaning tasks, room types, and costs are already defined from the survey phase. Nothing to configure.
Sales Handover
Transfer the project from sales to operations. Upload contracts, floor plans, and special requirements - everything your team needs.
Activate Building
One click to activate the building. All rooms, floor plans, and task templates are instantly ready.
Assign Team
Select your cleaning team and assign them to the building. They get instant access on their mobile devices.
Start Cleaning
Your team starts immediately with full visibility on floor plans, tasks, and schedules. Done in minutes.
Everything you need in one platform
Floor plan-first workflows, automated task generation, and role-based dashboards designed for professional cleaning operations.
AI Room Detection
Upload floor plans and let AI detect rooms and calculate square meters automatically.
Smart Sensor Integration
Connect Tork/Essity IoT sensors for needs-based cleaning. Auto-create tasks when dispensers need refill or visitor thresholds are reached.
Floor Plan Workflows
Manage rooms, tasks, and deviations directly on interactive floor plans. Visual task assignment and progress tracking.
Automated Tasks
Tasks are generated automatically from cleaning plans and room types. Smart assignment to teams.
NS-INSTA 800 Quality Control
Built-in quality profiles, room inspections, and AQL sampling following the NS-INSTA 800 standard for professional cleaning quality assurance.
Reports & Analytics
SLA compliance, team performance, deviation analysis, and custom reports with PDF/Excel export.
Deviation Management
Report, track, and resolve issues with photo documentation. SLA tracking with automatic escalation.
Multi-Role Dashboards
Tailored views for cleaners, team leaders, admins, and building owners.
Give your clients full transparency
Building owners and facility managers get their own portal with cleaning status, progress reports, and easy communication with your teams.
Live Cleaning Status
Clients can follow progress for every floor and room. Easier follow-up for everyone.
Reports & Documentation
Weekly and monthly reports with SLA status and deviation summaries, available directly in the portal.
Easy Communication
Collect requests, feedback, and messages between facility managers and team leads in one place.
Order via Floor Plan
Clients see status and order extra cleaning directly from the floor plan view – on mobile too. Tap a room, send a request, and your team gets notified instantly.
Everything on mobile
CleanFlow is built mobile-first. Cleaners can do everything from their phone or tablet - surveys, task completion, room setup, and team communication.
Floor Plan Navigation
Navigate buildings visually. Tap rooms to see tasks, mark completions, and report issues.
Task Completion
Complete cleaning tasks with one tap. Add notes, photos, and time tracking.
Deviation Reporting
Report issues instantly with photo documentation. Auto-notify supervisors.
Team Chat
Real-time messaging with teams. Push notifications for urgent messages.
Room Configuration
Set up room types, assign tasks, and configure cleaning schedules on the go.
Offline Mode
Works without internet. All data syncs automatically when back online.
Works Anywhere, Even Offline
Basements, remote buildings, areas with poor signal - no problem. CleanFlow stores all data locally and syncs automatically when connectivity is restored. Your team never misses a beat.
An AI assistant that keeps your plans on track
Think of it as an assistant that always keeps an eye on your schedules. It alerts you to conflicts, suggests adjustments, and helps you distribute work evenly across your team.
Team A could move bathroom cleaning to 08:00. This would reduce travel time by 15 min and improve shift flow.
Suggestions & Recommendations
The AI assistant monitors your schedules and suggests improvements based on room types, frequencies, and team capacity.
Workload Overview
Keeps track of who does what, and alerts you if someone has too much or too little on their plate.
Conflict Alerts
Catches double-bookings and overlaps before they become a problem, so you don't have to find them yourself.
Guided Setup
Walks you through setting up new schedules with recommendations along the way, step by step.
Measurable improvements
Real impact across teams and buildings
Save 5+ hours/week
Automated scheduling reduces manual coordination
Consistent quality
Deviation tracking improves accountability
Faster execution
Real-time updates speed up turnarounds
Team alignment
Everyone sees the same information
Proven ROI
Cleaning companies report 30% reduction in operational costs
Secure & Reliable
Multi-tenant architecture with role-based access control
Flexible workflows that adapt to you
Office Buildings
Daily cleaning, meeting room management, and workspace maintenance
Schools & Universities
Classroom cleaning, event spaces, and campus coordination
Healthcare Facilities
Compliance tracking and specialized cleaning protocols
Commercial Properties
Multi-tenant management with client dashboards and reporting
Frequently asked questions
Everything you need to know about CleanFlow
Still have questions?
Try CleanFlow for 14 days free
Experience the future of cleaning operations. No credit card required, cancel anytime.