Everything you need to run cleaning operations
From AI-powered floor plan detection to NS-INSTA 800 quality control. Explore every feature built for professional cleaning companies.
Floor Plans, AI & Proposals
From floor plan upload to signed contract. AI-powered room detection, cost estimation, and professional proposals.
AI Room Detection
Manually measuring and mapping rooms from floor plans takes hours per building. Errors in square-meter calculations lead to inaccurate quotes and lost contracts.
Our computer-vision AI analyzes floor plan images and detects every room, door, and wall. You review results on an interactive canvas, adjust boundaries with drag-and-drop, and approve the final layout.
Go from uploaded PDF to a fully mapped building in under 60 seconds. Accurate square meters mean accurate pricing, fewer revisions, and faster contract wins.
Floor Plan Workflows
Spreadsheets and task lists disconnect your team from the physical building. Cleaners waste time figuring out which room is which, and managers lack visual oversight.
Every room, task, and deviation lives directly on the floor plan. Tap a room to see its tasks, mark completions, report issues, or reassign work. Color-coded status shows progress at a glance.
Your building becomes a live operational dashboard. Teams navigate visually, managers spot gaps instantly, and clients see exactly what has been done.
- Interactive room-by-room navigation
- Color-coded task and completion status
- Deviation pins with photo documentation
- Multi-floor support with floor switcher
Site Surveys
Mobile-friendly building surveys with AI-assisted room detection for new contracts. Walk through the building, capture data, and generate proposals on-site.
Conduct new-contract surveys directly on your phone or tablet. Upload floor plans, detect rooms with AI, assign room types, and capture photos as you walk through the building. All data feeds into the proposal generator.
Cost Estimation & Proposals
Professional proposals with cost templates per room type and frequency. Template-based pricing with hourly rates, per-sqm pricing, or fixed costs. Multi-building support with consolidated pricing and PDF export.
Define your pricing once as reusable templates. When rooms are detected and typed, costs calculate automatically. Export polished PDF proposals with floor plans, room breakdowns, and your company branding.
Tasks & Quality
Automated task management and quality control workflows built for professional standards.
Automated Tasks
Tasks are generated automatically from cleaning plans and room types. Smart assignment to teams based on schedules, zones, and capacity. Recurring tasks, one-time jobs, and ad-hoc requests all in one system.
Define cleaning plans once and let the system generate tasks every day, week, or month. Smart assignment routes tasks to the right team based on zones, capacity, and shift schedules. No more manual task creation.
Deviation Management
Report, track, and resolve issues with photo documentation. SLA tracking with automatic escalation to supervisors. Full audit trail for every deviation from report to resolution.
When something is wrong, cleaners report it in one tap with a photo. The system tracks SLA timers, auto-escalates to supervisors when deadlines approach, and keeps a complete audit trail. Resolution is documented and verifiable.
NS-INSTA 800 Quality Control
Many Nordic cleaning contracts require NS-INSTA 800 compliance, but running manual inspections with paper forms is slow, inconsistent, and hard to document for clients.
CleanFlow has NS-INSTA 800 built into the platform. Set quality profiles per room type, run mobile inspections with guided checklists, and use AQL sampling to efficiently inspect large buildings.
Deliver documented, standards-compliant quality control that builds client trust. Trend analysis shows quality improvements over time, and inspection reports export to PDF for contract reviews.
- Quality profiles per room type with configurable thresholds
- Room inspections following NS-INSTA 800 methodology
- AQL sampling for efficient large-building inspections
- Result tracking and trend analysis over time
Mobile & Field Operations
Everything your field teams need to work efficiently, even without internet.
Works on all devices
Mobile-First Design
Optimized for cleaners on the go. Floor plan navigation, camera capture, task completion, and time tracking — all from a phone or tablet. Works on iPhone, iPad, Android, and Android tablets.
Built as a Progressive Web App, CleanFlow works like a native app on any device. Large touch targets, swipe gestures, and offline support make it perfect for field use. No app store download required.
Offline Support
Complete tasks, report deviations, and take photos even without internet. All data is stored locally and syncs automatically when connectivity is restored. Works in basements, remote buildings, and areas with poor signal.
Basement corridors, server rooms, remote buildings with no signal. CleanFlow stores all data locally and queues actions for sync. When connectivity returns, everything uploads seamlessly. Your team never stops working.
Team Chat
Real-time messaging with teams and direct messages. Push notifications and read receipts. Keep communication centralized and traceable.
Stop using personal messaging apps for work communication. Team Chat keeps all messages inside CleanFlow with push notifications, read receipts, and message history. Everything is traceable and tied to your organization.
Dashboards & Reporting
Role-based views and reporting tools for every level of your organization.
Multi-Role Dashboards
Tailored views for cleaners, team leaders, admins, and building owners. Each role sees exactly what they need — task lists, progress overviews, SLA status, and performance metrics.
Cleaners see their task list. Team leaders see team progress and can reassign. Admins get operational KPIs. Building owners see service quality. Everyone gets exactly the information they need, nothing more.
Reports & Analytics
SLA compliance, team performance, deviation analysis, and custom reports. Export to PDF or Excel. Schedule automated report delivery to stakeholders.
Generate reports on SLA compliance, team performance, deviation trends, and more. Export to PDF or Excel, or schedule automated delivery to clients and stakeholders on a weekly or monthly basis.
Client Portal
Give building owners and facility managers their own portal with cleaning status, progress reports, and easy communication. Clients can order extra cleaning directly from the floor plan view.
Your clients log in to see live cleaning status, floor-by-floor progress, and quality reports. They can request extra cleaning by tapping a room on the floor plan. Fewer phone calls, better relationships.
AI Scheduling Assistant
An AI assistant that monitors your schedules, alerts you to conflicts, and helps with workload distribution. Get suggestions for optimization and guided setup for new schedules.
The AI assistant watches your schedules 24/7. It catches double-bookings, suggests time-slot optimizations, and alerts you when workload is unevenly distributed. Think of it as a planning co-pilot.
IoT & Integrations
Data-driven cleaning with smart sensors
Move from schedule-based to needs-based cleaning. IoT sensors tell you when spaces actually need attention.
Smart Sensor Integration
Connect Tork/Essity IoT sensors for needs-based cleaning. Auto-create tasks when dispensers need refill or visitor thresholds are reached. Real-time monitoring of sensor status across all buildings.
- Tork Vision / Essity IoT integration
- Auto-create tasks on dispenser refill alerts
- Visitor threshold triggers for high-traffic areas
- Real-time sensor status dashboard
Try CleanFlow for 14 days free
Experience the future of cleaning operations. No credit card required, cancel anytime.