A digital chemical register your cleaners carry with them
Safety data sheets, risk assessments and substitution reviews in one place. Chemicals link to the tasks they are used in, so the contact history fills itself as cleaners complete their work.
What is a chemical register?
A chemical register is your organisation's collected safety data sheets for the hazardous chemicals in use. In Norway, employers who produce, package, use or store hazardous chemicals are required to keep one, and it must exist before the chemicals are put to use.
A data sheet for every product
The register holds each sheet with its hazard statements, precautionary statements and PPE requirements, so everyone using the product works from the same information.
Available where the work happens
The information has to be understandable and available to the people exposed to the chemicals. A binder in an office does not help the cleaner holding the bottle.
Current and traceable
Sheets are replaced when suppliers issue new versions. CleanFlow warns you before one expires, so the register does not quietly go stale.
From product to documented use
The whole chain connects, from registering the chemical to logging exposure.
How it fits together
- 01
Register the chemical
- 02
Upload the safety data sheet
- 03
Link the chemical to the task template
- 04
Cleaner completes the task
- 05
Contact is logged automatically
What the register actually does
More than a folder of PDFs: it covers the full chemical workflow.
Data sheets with expiry alerts
Upload the sheet with its version and language. CleanFlow warns you before it expires, so you do not discover it during an inspection.
Chemicals on the task template
Link products to the task templates they belong to. CleanFlow then knows which chemicals a task involves, without anyone filling in a form along the way.
Presumed contact, logged automatically
When a task is completed, the contact with that task's chemicals is logged with room, building and time. It is derived from the task plan, so the register fills itself from daily work.
Actual exposure, reported by the employee
When something out of the ordinary happens, such as a spill or a splash, the employee reports it from mobile. That sits as its own layer on top of the automatic log.
CMR substances flagged automatically
Where the data sheet classifies a substance as carcinogenic, mutagenic or reprotoxic, it is recognised from that classification and the log is retained for 60 years, as the regulations require.
Risk assessment with approval
Assess the risk of use, send it for approval and request revision when something changes. Overdue assessments are listed together.
Substitution review
Document whether a hazardous chemical can be replaced with a less hazardous alternative, and when the question should be revisited.
Training tied to the product
Link courses to a chemical and track who is missing the training they need before using it.
A signal when pictograms clash
CleanFlow compares the GHS pictograms of chemicals registered to the same building and points out combinations that normally require separate storage. A starting point for your own assessment, not a check of where the products actually sit.
Hazard statements and PPE
H and P statements, signal word, GHS pictograms and required protective equipment are shown on the product, as the supplier stated them.
Ecolabels
See which products carry an ecolabel, useful in tenders with environmental requirements.
Scan the barcode on the bottle
Cleaners scan the product on mobile and get hazard statements, PPE and first aid immediately. Emergency information works offline.
Why digital beats a binder
Emergency info when it matters
After a spill or a splash in the eye, first aid is two taps away rather than in a binder on another floor.
Ready for inspection
Data sheets, risk assessments, training and contact history sit together and traceable. The log cannot be edited after the fact, so the documentation holds up.
Connected to the cleaning
Chemicals link to the task templates and buildings where they are actually used, not to a standalone list.
Frequently asked questions
Who needs a chemical register?
In Norway, employers who produce, package, use or store hazardous chemicals are required to maintain one. The requirement follows from the regulation on the performance of work, chapter 2, and the register must exist before the hazardous chemicals are put to use.
What is the difference between a register and a safety data sheet?
The safety data sheet is the document a supplier issues for one product. The register is your organisation's overall view of those sheets for the chemicals actually in use, together with information sheets for other harmful substances.
Can cleaners reach it out in the field?
Yes. Chemicals live in the mobile app, and a product can be found by scanning the barcode on the bottle. Hazard statements, PPE requirements and first aid appear directly, and emergency information is available without coverage.
How do we document who was in contact with what?
In two ways, and the difference is worth knowing. Chemicals are linked to the task templates they are used in, and when a cleaner completes the task, the contact is logged automatically with product, person, room, building and time. That log is presumed contact derived from the task plan, not a measurement of actual consumption. Separately, employees report actual exposure from mobile when something happens, for example after a spill. Both sit in the same history, marked with where they came from.
Do we need the rest of CleanFlow to use it?
The chemicals module is part of CleanFlow and draws its value from that context: chemicals connect to the buildings and tasks they are used in. If you run your cleaning in CleanFlow, the register comes with it.
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